Sample eLetters

 Battle of the Branches Sample Email Communications

Below are generic Battle of the Branches™ intro e-mails. Tailor the email to emphasize why Battle of the Branches is important to your organization and take this opportunity to share your organization’s May and year goals. Customize the copy “UNIT/ORGANIZATION” to your specific organization.

For more information on Battle of the Branches click here and feel free to share with others.

First Housekeeping Notes:

  • Returning organizations please see sample email at Option 5
  • Request: Please request your IT team to include emails from HealthCode and web sites, among your approved emails and web sites – HealthCode.org and MillionMileMonth.org – Thank you!
  • Check out the example web screenshots at the end in case you want to add them in your communications. There is also an image of the optional Battle of the Branches T-shirt and Challenge Coin, which are provided at the Gold and Platinum registration donation levels.
  • See the 2022 Battle of the Branches Race Bib. A fun way to engage your employees, especially if they also include your organization’s hashtag when posting images on social media. 
  • FYI: After registration participants receive an email from HealthCode with more detailed information regarding program logistics.
  • Password reset note: For privacy reasons HealthCode can not see or adjust passwords. Registrants can reset passwords from the web site. Issues occur when the email goes to spam OR when a person has used say a personal email and are entering their work email, or even with misspelled emails at registration. Let us know if additional help is required at Contact@HealthCode.Org.

Option 1 Intro E-letter – Geared to Military Organizations

Dear  ,

May is Military Appreciation Month, and we are pleased to be participating in HealthCode’s free Battle of the Branches.

Battle of the Branches celebrates May’s Military Appreciation through a global virtual activity challenge between the United States Armed Forces – you can run, walk, hike, bike, swim, or just about anything else that gets you moving! The various Service Branches (and Organizations/Units) will be ranked on the total number of miles, per participant – which will compensate for the different sizes of each group.

Regular physical activity can help control weight, combat health conditions and diseases, improve mood, boost energy, and even promote better sleep! All of this helps ensure that we can perform our duties at an optimum level – and have friendly competition between the branches while we are at it.

Set and reach your own personal mile goal during the challenge, and help (UNIT/ORGANIZATION) reach #1 on the leaderboards. Let’s show our city, state, and nation what we can do together this May in support of health and wellness. 

HOW TO REGISTER:

Note: We highly recommend using Chrome, Firefox, Safari, or any smartphone or tablet. If you are using Internet Explorer, be sure you are using version IE 10  for the best experience.

1. Visit  https://events.healthcode.org

2. Click on the Battle of the Branches logo.

3. Choose your registration level and continue. No fees are required. Optional registration donations are to the nonprofit HealthCode, are tax deductible and support programs for kids and schools.

4. On the Edit Profile page, choose “OUR ORGANIZATION/UNIT” from the “Select Your Organization” pull-down.

Then choose your DEPARTMENT/SUB-UNIT/ETC from the “Select Your Group/Team” pull-down.

5. Enter your activity mileage goal for May.

Make sure all other required blanks are completed and click “Complete Registration”.

You are now registered. Be sure to tell your (WINGMEN/BATTLE BUDDIES /SHIPMATES/ETC) that you registered and encourage them to join the team.

HOW TO PARTICIPATE:

Starting May 1, visit https://events.healthcode.org  from any device (phone, tablet, laptop, desktop) and log your physical activities in your profile (walk, run, bike, yoga, Zumba and more accepted). Once logged in, click the MY PROFILE button to get to your profile. You can connect/sync a Fitbit, Garmin, Strava, or Map My Fitness account as well (optional).

Keep your eye on the Battle of the Branches’ global public leaderboard and let’s be sure our Organization is in the top 20!

SUMMARY:

When: May 1 – 31

What: The Battle of the Branches celebrates May’s Military Appreciation month through a free global virtual activity challenge in support of our military community.  https://healthcode.org/battle

Why: This fun global competition encourages service members, Veterans, their families, and friends to maintain active lifestyles; building resilience, readiness, and unity.

Registration for individuals is open.

Organizations can sign up now at: https://healthcode.org/organizations.

Who is behind Battle of the Branches: Since 2016, the Air Force has been using the nonprofit HealthCode’s virtual activity events to engage Airmen globally, starting with USCENTCOM AFELM. After hearing about participating military members’ positive experience with HealthCode during COVID, we asked, what more can HealthCode do to support the military community. Which resulted in the Battle of the Branches Challenge, to support readiness, resilience, unity, and spur some fun across the Armed Forces – from Active Duty to Veterans, their families, and friends.

Option 2 – Civilian Organizations Focus

Dear ,

May is Military Appreciation Month, and we are pleased to be participating in HealthCode’s free Battle of the Branches in support of our armed forces and the veterans within our organization.

Battle of the Branches celebrates May’s Military Appreciation through a global virtual activity challenge between the United States Armed Forces, with support from veterans, families, and friends – you can run, walk, hike, bike, swim, or just about anything else that gets you moving! The various Service Branches (and Organizations/Units) will be ranked on the total number of miles, per participant – which will compensate for the different sizes of each group.

Regular physical activity can help control weight, combat health conditions and diseases, improve mood, boost energy, and even promote better sleep! All of this helps ensure that we can perform at an optimum level.

Set and reach your own personal mile goal during the challenge, and help (ORGANIZATION) reach #1 on the leaderboards. Let’s show our city, state, and nation what we can do together this May in support of health and wellness. 

HOW TO REGISTER:

Note: We highly recommend using Chrome, Firefox, Safari, or any smartphone or tablet. If you are using Internet Explorer, be sure you are using version IE 10  for the best experience.

1. Visit  https://events.healthcode.org

2. Click on the Battle of the Branches logo.

3. Choose your registration level and continue. No fees are required. Optional registration donations are to the nonprofit HealthCode, are tax deductible and support programs for kids and schools.

4. On the Edit Profile page, choose “OUR ORGANIZATION/UNIT” from the “Select Your Organization” pull-down.

Then choose your DEPARTMENT/SUB-UNIT/ETC from the “Select Your Group/Team” pull-down.

5. Enter your activity mileage goal for May.

Make sure all other required blanks are completed and click “Complete Registration”.

You are now registered. Be sure to tell your (WINGMEN/BATTLE BUDDIES /SHIPMATES/ETC) that you registered and encourage them to join the team.

HOW TO PARTICIPATE:

Starting May 1, visit https://events.healthcode.org  from any device (phone, tablet, laptop, desktop) and log your physical activities in your profile (walk, run, bike, yoga, Zumba and more accepted). Once logged in, click the MY PROFILE button to get to your profile. You can connect/sync a Fitbit, Garmin, Strava, or Map My Fitness account as well (optional).

Keep your eye on the Battle of the Branches’ global public leaderboard and let’s be sure our Organization is in the top 20!

SUMMARY:

When: May 1 – 31

What: The Battle of the Branches celebrates May’s Military Appreciation month through a free global virtual activity challenge in support of our military community.  https://healthcode.org/battle

Why: This fun global competition encourages service members, Veterans, their families, and friends to maintain active lifestyles; building resilience, readiness, and unity.

Registration for individuals is open.

Organizations can sign up now at: https://healthcode.org/organizations.

Who is behind Battle of the Branches: Since 2016, the Air Force has been using the nonprofit HealthCode’s virtual activity events to engage Airmen globally, starting with USCENTCOM AFELM. After hearing about participating military members’ positive experience with HealthCode during COVID, we asked, what more can HealthCode do to support the military community. Which resulted in the Battle of the Branches Challenge, to support readiness, resilience, unity, and spur some fun across the Armed Forces – from Active Duty to Veterans, their families, and friends.

Additional Sample Announcement Emails

Option 3  – Edit for your organization.

Dear Coworkers, Clients, and Friends,

Get out your walking shoes, swim gear, yoga mats, bikes. 

We are participating in the May’s Battle of the Branches‘™ Global Virtual Activity Challenge, during May’s Military Appreciation Month.

We here at NAME OF YOUR ORGANIZATION are challenging you to achieve and log 30 miles this May.  Are you up for the challenge?

Here is how to get started:

  1. Register at: https://events.healthcode.org/events, click on the Battle of the Branches registration button
  2. Like or Follow the official HealthCode social media pages:

o Facebook https://www.facebook.com/HealthCodeIAM

o Twitter https://twitter.com/healthcodeiam 

o Instagram https://www.instagram.com/healthcodeiam

  1. Spread the word to your friends and family about your participation in May’s Battle of the Branches and get them involved too!
  2. Come May 1st, sign on to your HealthCode Personal Profile page and enter your activity miles or minutes. Entering your activity is simple through the web site and is mobile friendly, accessible from any device. (Or sync up with Fitbit or MapMyFitness.)
  3. Check out the Public Leaderboards to see how our organization is doing in the rankings.
  4. See our private Organization Leaderboard by clicking on our Organization’s name in your Private Profile page.

After that, all that is left to do is to get that bike tuned up and your walking/running shoes polished, because this May you will be seeing a lot of them!

Thank you!

Option 4 – Geared to Organizations with “Groups”

Dear ENTER YOUR ORGANIZATION’S NAME employees,

This May 1-31, ENTER YOUR ORGANIZATION’S NAME will participate in the , a global challenge to achieve a million miles of activity for a healthier you, our company and community.   https://events.healthcode.org/events

Set and reach your own personal mile goal during the challenge, and help our organization reach #1 on the leaderboards. Let’s show our city, state, and nation just how many miles we can do together this May.  Below are instructions on how to register as a part of our team.

HOW TO REGISTER:

Note: We highly recommend using Chrome, Firefox, Safari, or any smartphone or tablet. If you are using Internet Explorer, be sure you are using version 9 or higher for the best experience.

Visit https://events.healthcode.org/events

  1. Choose your registration level and continue. No fees are required; registration donations are to the nonprofit HealthCode, are tax deductible, and at the Gold and Platinum levels gets you the official Battle of the Branches 2022 T-Shirt!
  2. On the Edit Profile page, choose “OUR ORGANIZATION” from the “Select Your Organization” pull-down.
  3. Then choose your department/location/school from the “Select Your Group/Team” pull-down.
  4. Make sure all other required blanks are completed and click “Complete Registration”.

You are now registered. Be sure to tell colleagues that you registered and encourage them to join the team. 

HOW TO PARTICIPATE:

Starting May 1, visit https://events.healthcode.org/login  from any device (phone, tablet, laptop, desktop) and log your physical activities in your profile (walk, run, bike, yoga, Zumba and more accepted). Once logged in, click the MY PROFILE button to get to your profile. You can connect a Fitbit or Map My Fitness account as well (optional). 

Check out the Public Leaderboards to see the overall community and by clicking on “My Organization” in your private Profile Page you’ll see our Organization’s Private Leaderboard.

If you have any questions, please direct them to contact@HealthCode.org.

 

Option 5 – Returning Organizations

Dear NAME community,

HOW TO REGISTER:

Note: We highly recommend using Chrome, Firefox, Safari, or any smartphone or tablet. If you are using Internet Explorer, be sure you are using version IE 10  for the best experience.

1. Visit  https://events.healthcode.org

2. Click on the Battle of the Branches logo.

3. Choose your registration level and continue. No fees are required. Optional registration donations are to the nonprofit HealthCode, are tax deductible and support programs for kids and schools.

4. If you have registered on the website before, select the “Returning Users” button. If you are new to the website, use the “New Registrants” area. 

5. On the Edit Profile page, choose “OUR ORGANIZATION/UNIT” from the “Select Your Organization” pull-down.

Then choose your DEPARTMENT/SUB-UNIT/ETC from the “Select Your Group/Team” pull-down.

6. Enter your activity mileage goal for May.

Make sure all other required blanks are completed and click “Complete Registration”.

You are now registered. Be sure to tell your (WINGMEN/BATTLE BUDDIES /SHIPMATES/ETC) that you registered and encourage them to join the team.

HOW TO PARTICIPATE:

Starting May 1, visit https://events.healthcode.org  from any device (phone, tablet, laptop, desktop) and log your physical activities in your profile (walk, run, bike, yoga, Zumba and more accepted). Once logged in, click the MY PROFILE button to get to your profile. You can connect/sync a Fitbit, Garmin, Strava, or Map My Fitness account as well (optional).

Keep your eye on the Battle of the Branches’ global public leaderboard and let’s be sure our Organization is in the top 20!

TIPS ON HOW TO PARTICIPATE:

From May 1-31, visit https://healthcode.org from any device (phone, tablet, laptop, desktop) and log your walking/running activity in your profile. Easy as that! The website will take care of the rest. Just log those miles towards your personal goal and be sure to cross the finish line before May 31st.

Plus, your miles will be applied to our Organization’s private leaderboard, as well as the Public Leaderboard showing top organizations, states and cities.

The activity data logging tool is always available in your Personal Profile page and accepts both minutes and miles for any activity. So a wearable device is NOT required, however, you do have the option to connect a Fitbit or Map My Fitness account in your profile for automatic mile syncing. 

See our Organization’s private Leaderboard from your Private Personal Profile Page, by clicking on our Organization’s name listed on the left column, under Events Stats.

If you have any questions, please direct them to Contact@HealthCode.Org

May Battle of the Branches™ Global Community Challenge

Log Miles Reminder Email:

Dear YOUR COMPANY NAME community,

We are now X days into the May Battle of the Branches™ Global Community Challenge.  Be sure you are logging all your physical activity. You can do this by using the free logging tool provided within your profile on the HealthCode website https://events.healthcode.org.

Did you forget to log an activity from a couple days ago? No problem, you can log activities for any day since May 1st by changing the date on the logging tool when entering activity in your profile. Easy as that!

Keep up the great work!

Last Day of Event Email:

Dear YOUR COMPANY NAME community,

Today marks the final day of the May Battle of the Branches™ Global Community Challenge. Be sure to complete and log those final miles for the challenge today.

We are so proud of the hard work you all have put in. There is still time to enter your activities. Before the end of the day, be sure to visit your profile and log any remaining activities accomplished since May 1st at https://events.healthcode.org.

After the Event Celebration Email:  

Dear YOUR COMPANY NAME community,. 

Today marks the final day of the May Battle of the Branches™ Global Community Challenge. Be sure to complete and log those final miles for the challenge today.

We are so proud of the hard work you all have put in. There is still time to enter your activities. Before the end of the day, be sure to visit your profile and log any remaining activities at https://events.healthcode.org.

Battle of the Branches  Screenshots https://events.healthcode.org/events

Start at “Events” Click on the Register button for Battle of the Branches

Battle of the Branches registration page, includes free and donation options

Select if you are a Returning HealthCode event participant or select New if  this is your first HealthCode event:   

Optional Contribution Page

Or if no contribution

Enter profile information (all is kept private), confirm, your organization and (if applies) your Group/Team (might be dept., school, location), and enter your personal mileage Goal 

Click on Save Profile

Registration is Complete! A confirmation registration page will come up, plus you’ll receive a confirmation email.

Visit your Profile page, where you can enter activity data, make edits, check on historical data, and if participating as part of an organization, check out your Organization’s private leaderboard (see link on left column)

Starting May 1st, activity data entered will be applied to your goal for Battle of the Branches. If applicable, sync up with Fitbit or MapMyFitness. 

Your “color coded activity bar” shows progress towards your mileage goal; place your cursor over each color to see the activity and related miles.

Tip: Once you log on to your account at https://events.healthcode.org/ through your smartphone, you’ll stay logged in through May and can easily enter data through your phone.

View Lifetime Stats (participant’s data available since 2014)

Organization Leaderboards are private to your Organization. Click on your Organization’s name on the left side of your Profile Page. You can see your Org’s total activity, and if applicable, see “Groups” breakouts, such as departments or locations.

Organization’s Historical Event Stats – Feature allows clicking on archived events, see groups and individual stats, plus aggregate events stats throughout the year.

Battle of the Branches Race Bib, great for social posts and fun internal challenges; included in each participants’ registration confirmation email.

Exclusive Battle of the Branches T-shirt, included at the Gold and Platinum Registration/donation levels; contributions allow HealthCode to provide programs free to schools and low income communities, plus improve and extend programs. Thank you for your support in sharing this information and opportunity.

 

Plus, the unique Battle of the Branches Challenge Coin is also provided to all Platinum donors, as a thank you for helping HealthCode provide programs free to kids, schools, military, and low-income communities.

Share This