Sample eLetters

Battle of the Branches Sample Email Communications

Below are generic Battle of the Branches™ intro e-mails. Tailor the email to emphasize why Battle of the Branches™ is important to your organization and take this opportunity to share your organization’s May and year goals. Customize the copy “UNIT/ORGANIZATION” to your specific organization.

For more information on Battle of the Branches click here and feel free to share with others.

First Housekeeping Notes:

  • Request: Please request your IT team to include emails from HealthCode and web sites, among your approved emails and web sites – HealthCode.org and MillionMileMonth.org – Thank you!
  • Check out the example web screenshots at the end in case you want to add them in your communications. There is also an image of the optional Battle of the Branches T-shirt and Challenge Coin, which are provided at the Gold and Platinum registration donation levels.
  • See the 2023 Battle of the Branches Race Bib. A fun way to engage your employees, especially if they also include your organization’s hashtag when posting images on social media. 
  • FYI: After registration participants receive an email from HealthCode with more detailed information regarding program logistics.
  • Password reset note: For privacy reasons HealthCode can not see or adjust passwords. Registrants can reset passwords from the web site. Issues occur when the email goes to spam OR when a person has used say a personal email and are entering their work email, or even with misspelled emails at registration. Let us know if additional help is required at Contact@HealthCode.Org.

Intro E-letter Event Registration Steps

Dear YOUR ORGANIZATION NAME Employees,

This May 1-31, we will participate in the  Battle of the Branches, in recognition of Military Appreciation Month. 

May’s Battle of the Branches was developed based on an Air Force training group’s recommendation to help promote healthy habits and build esprit de corps.

Set and reach your own personal mile goal during the challenge, and help our organization reach #1 on the leaderboards. Let’s show our city, state, and nation just how many miles we can do together this May.  Below are instructions on how to register as a part of our team.

HOW TO REGISTER:

  1. Visit: https://app.healthcode.org/dashboard/battle2023
  1. Choose your registration level and continue. No fees are required; registration donations are to the nonprofit HealthCode, are tax deductible, and at the Gold and Platinum levels get you the official Battle of the Branches T-Shirt!
  1. Registration Info

– Enter your activity mileage goal for the month 

– Choose our Organization  from the “Select Your Organization” pull-down or start typing in our name

REMOVE IF NO GROUPS/TEAM – Select your Group 

– Click on “Submit Order”

NOTE:

– Prior HealthCode event registrants will go right to their Dashboard, ready to go for the start of the Event

– First time HealthCode event registrants will proceed to set up their email/password and Profile

  1. Register Pop-up

– Enter email and password

  1. Click on Done (almost done 😊)
  1. Enter your Profile info, such as name and address

– Click Save

Congratulations you are now registered! (Keep your eye open for a HealthCode registration confirmation email.)

YOU ARE NOW READY TO PARTICIPATE:

  • Click on Dashboard to Enter Activity Data and See Leaderboards
  1. Starting May 1, click on “Log Activity” on the upper right, to record your physical activities in your profile (walk, run, bike, yoga, Zumba and more accepted). 

Or there are options to connect with a Tracker. 

All activity can be accomplished as of the 1st, so no penalties for late starts in this virtual race.

  • Leaderboards – Global and for Our Organization

Click on “Leaderboard” to see the global activity, plus our Organization’s private leader board, even by Group

Notes:

You can enter activity through any smartphone, tablet, or computer. Just log in through HealthCode.Org

Invite your colleagues and others.

Have fun and enjoy this global challenge for a healthier YOU, our organization, and community.

Thank you!

If you have any questions, please direct them to contact@HealthCode.org.

Option 2 Intro E-letter – Geared to Military Organizations

Dear  ,

May is Military Appreciation Month, and we are pleased to be participating in HealthCode’s free Battle of the Branches.

Battle of the Branches celebrates May’s Military Appreciation through a global virtual activity challenge between the United States Armed Forces – you can run, walk, hike, bike, swim, or just about anything else that gets you moving! The various Service Branches (and Organizations/Units) will be ranked on the total number of miles, per participant – which will compensate for the different sizes of each group.

Regular physical activity can help control weight, combat health conditions and diseases, improve mood, boost energy, and even promote better sleep! All of this helps ensure that we can perform our duties at an optimum level – and have friendly competition between the branches while we are at it.

Set and reach your own personal mile goal during the challenge, and help (UNIT/ORGANIZATION) reach #1 on the leaderboards. Let’s show our city, state, and nation what we can do together this May in support of health and wellness. 

HOW TO REGISTER:

Note: We highly recommend using Chrome, Firefox, Safari, or any smartphone or tablet. If you are using Internet Explorer, be sure you are using version IE 10  for the best experience.

1. Visit  https://app.healthcode.org/dashboard

2. Select the Battle of the Branches.

3. Choose your registration level and continue. No fees are required. Optional registration donations are to the nonprofit HealthCode, are tax deductible and support programs for kids and schools.

Enter your activity mileage goal for May.

Make sure all other required blanks are completed and click “Complete Registration”.

You are now registered. Be sure to tell your (WINGMEN/BATTLE BUDDIES /SHIPMATES/ETC) that you registered and encourage them to join the team.

HOW TO PARTICIPATE:

Starting May 1, visit https://events.healthcode.org  from any device (phone, tablet, laptop, desktop) and log your physical activities in your profile (walk, run, bike, yoga, Zumba and more accepted). Once logged in, click the MY PROFILE button to get to your profile. You can connect/sync a Fitbit, Garmin, Strava, or Map My Fitness account as well (optional).

Keep your eye on the Battle of the Branches’ global public leaderboard and let’s be sure our Organization is in the top 20!

SUMMARY:

When: May 1 – 31

What: The Battle of the Branches celebrates May’s Military Appreciation month through a free global virtual activity challenge in support of our military community.  https://healthcode.org/battle

Why: This fun global competition encourages service members, Veterans, their families, and friends to maintain active lifestyles; building resilience, readiness, and unity.

Registration for individuals is open.

Organizations can sign up now at: https://healthcode.org/organizations.

Who is behind Battle of the Branches: Since 2016, the Air Force has been using the nonprofit HealthCode’s virtual activity events to engage Airmen globally, starting with USCENTCOM AFELM. After hearing about participating military members’ positive experience with HealthCode during COVID, we asked, what more can HealthCode do to support the military community. Which resulted in the Battle of the Branches Challenge, to support readiness, resilience, unity, and spur some fun across the Armed Forces – from Active Duty to Veterans, their families, and friends.

Option 3  – Edit for your organization.

Dear Coworkers, Clients, and Friends,

Get out your walking shoes, swim gear, yoga mats, bikes. 

We are participating in the May’s Battle of the Branches‘™ Global Virtual Activity Challenge, during May’s Military Appreciation Month.

We here at NAME OF YOUR ORGANIZATION are challenging you to achieve and log 30 miles this May.  Are you up for the challenge?

Here is how to get started:

  1. Register at: https://app.healthcode.org/dashboard, click on the Battle of the Branches registration button
  2. Like or Follow the official HealthCode social media pages:

o Facebook https://www.facebook.com/HealthCodeIAM

o Twitter https://twitter.com/healthcodeiam 

o Instagram https://www.instagram.com/healthcodeiam

  1. Spread the word to your friends and family about your participation in May’s Battle of the Branches and get them involved too!
  2. Come May 1st, sign on to your HealthCode Personal Profile page and enter your activity miles or minutes. Entering your activity is simple through the web site and is mobile friendly, accessible from any device. (Or sync up with Fitbit or MapMyFitness.)
  3. Check out the Public Leaderboards to see how our organization is doing in the rankings.
  4. See our private Organization Leaderboard by clicking on our Organization’s name in your Private Profile page.

After that, all that is left to do is to get that bike tuned up and your walking/running shoes polished, because this May you will be seeing a lot of them!

Thank you!

    Battle of the Branches™ Military Appreciation Month Recognition & Engagement

    Log Miles Reminder Email:

    Dear YOUR COMPANY NAME community,

    We are now X days into the May Battle of the Branches™ Global Community Challenge.  Be sure you are logging all your physical activity. You can do this by using the free logging tool provided within your profile on the HealthCode website https://events.healthcode.org.

    Did you forget to log an activity from a couple days ago? No problem, you can log activities for any day since May 1st by changing the date on the logging tool when entering activity in your profile. Easy as that!

    Keep up the great work!

    Last Day of Event Email:

    Dear YOUR COMPANY NAME community,

    Today marks the final day of the May Battle of the Branches™ Global Community Challenge. Be sure to complete and log those final miles for the challenge today.

    We are so proud of the hard work you all have put in. There is still time to enter your activities. Before the end of the day, be sure to visit your profile and log any remaining activities accomplished since May 1st at https://events.healthcode.org.

    After the Event Celebration Email:  

    Dear YOUR COMPANY NAME community,. 

    Today marks the final day of the May Battle of the Branches™ Global Community Challenge. Be sure to complete and log those final miles for the challenge today.

    We are so proud of the hard work you all have put in. There is still time to enter your activities. Before the end of the day, be sure to visit your profile and log any remaining activities at https://events.healthcode.org.

    Battle of the Branches  Screenshots https://app.healthcode.org/dashboard

    Click on Registration Level

    Enter Registration Information

    Enter Registration Info: Email, Password

    Complete Profile

    Registration Complete! Ready to enter activity data, starting the first day of the event’s month. 

    Note: The image will show Battle of the Branches 😊

     

    Battle of the Branches Race Bib, great for social posts and fun internal challenges; included in each participants’ registration confirmation email.

    Exclusive Battle of the Branches T-shirt, included at the Gold and Platinum Registration/donation levels; contributions allow HealthCode to provide programs free to schools and low income communities, plus improve and extend programs. Thank you for your support in sharing this information and opportunity.

    Plus, the unique Battle of the Branches Challenge Coin is also provided to all Platinum donors, as a thank you for helping HealthCode provide programs free to kids, schools, military, and low-income communities.

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